Privacy Policy

At Kingston Wildcats, your data privacy is extremely important to us. We take every measure to ensure that your personal information is handled safely and responsibly. This policy is for your information, and by completing our registration form, you confirm your acceptance of our data privacy practices.

Why We Collect Your Data

When you register with us, we ask for your personal data to ensure that you are properly registered with our governing body, Basketball England (BE). Part of this process includes verifying your ID and sharing necessary information through the BE registration portal. This information may also be shared with our regional association, Surrey Basketball Association (SBA), to comply with their registration requirements.

The primary reasons we collect and process your data include:

  • Player registration with Basketball England and Surrey Basketball Association.

  • Verification of your identity for official registration purposes.

  • Monitoring player progression through basketball development pathways, such as regional and national programmes.

  • Contacting parents/guardians in case of emergencies or for team-related updates.

How We Handle Your Data

We want to reassure you that your personal data will never be shared with third parties unless we are legally required to do so by a court order. The data you provide is used strictly for club-related activities and is only shared with those directly involved in the organisation and running of the club, such as coaches and team managers.

Basketball England and Surrey Basketball Association may use your data to monitor player development, participation in the sport, and to support funding applications aimed at raising the profile of basketball in the UK.

For further details on how these organisations use your data, you can review their privacy policies:

  • Basketball England's Privacy Policy can be viewed here.

  • Surrey Basketball Association's Privacy Policy can be viewed here.

Data Retention and Usage

Kingston Wildcats does not retain your ID data beyond the registration process. However, we do share limited contact information and medical history with our coaches and team managers to ensure smooth team selection, player safety, and efficient communication with parents or guardians.

This data is only kept for the duration of the basketball season and is deleted at the end of each season. We will also seek your explicit consent to use and share this information when you complete the registration form each season.

Your Rights

You have the right to request that we delete any data we hold about you at any time. If you wish to have your data removed from our records, please contact us via email at kingstonwildcats@hotmail.com, and we will confirm the steps we’ve taken to ensure your information has been deleted from our systems.

At Kingston Wildcats, we take pride in keeping your data safe and ensuring that it is used solely for the purpose of supporting your basketball experience with us.

If you have any questions or concerns about how your data is handled, feel free to reach out to us at the email address above.